poor teams communication

Mar 01, 2023

Main issues why teams communicate poorly during meetings

by Vytenis

Effective communication is vital in any workplace setting, but it is especially crucial when it comes to team communication. Whether you are part of a small team or a large organization, clear and concise communication is key to success.

Why team communication is important?


Team communication is a vital component of any successful organization. Effective communication builds trust, increases productivity, resolves conflicts, promotes innovation, and enhances decision-making. By fostering open and honest communication among team members, you can create a strong team dynamic and achieve your goals more efficiently.

Builds trust

Effective communication builds trust among team members. When team members communicate openly and honestly, it creates a sense of transparency and encourages everyone to work together towards a common goal. This trust is essential for building strong relationships and a healthy team dynamic. Trust is one of the key constructs of the team collaboration.

Increases productivity

Effective team communication leads to increased productivity. When team members are communicating effectively, they can share ideas, collaborate on tasks, and identify potential problems before they escalate. This reduces the chances of misunderstandings and helps the team work together more efficiently.

Resolves conflicts

Conflicts are a natural part of any team environment. However, effective communication can help resolve conflicts quickly and efficiently. When team members communicate openly and honestly, they can discuss their differences, find common ground, and work together to find a solution.

Promotes innovation

Effective communication encourages innovation within a team. When team members communicate openly, they can share ideas and perspectives, which can lead to new and creative solutions. This type of collaboration can inspire team members to think outside the box and come up with new ideas.

Enhances decision-making

Effective communication is essential for making informed decisions. When team members communicate openly and honestly, they can share information and insights that are critical to making the right decisions. This type of collaboration ensures that decisions are made based on all available information and not just assumptions.

5 types of team communication


There are several types of team communication that are important to understand in order to create a healthy and productive team environment. In this blog post, we will explore 5 types of team communication that every team should practice.

1. Verbal Communication

Verbal communication is the most common type of communication in a team setting. This involves speaking and listening to one another in order to convey ideas, opinions, and feedback. Verbal communication can take place in meetings, one-on-one conversations, or group discussions. It is important to speak clearly and listen actively in order to ensure effective verbal communication.

2. Nonverbal Communication

Nonverbal communication involves body language, facial expressions, and other forms of communication that do not involve words. This type of communication can be just as important as verbal communication in conveying information and emotions. Paying attention to nonverbal cues can help team members understand one another and build trust.

3. Written Communication

Written communication involves using written words to convey information. This can include emails, memos, reports, and other written documents. Written communication is important because it can be used to communicate important information to team members who may not be available for verbal communication.

4. Visual Communication

Visual communication involves using images, charts, graphs, and other visual aids to convey information. This type of communication is especially useful when presenting complex data or information. Visual aids can help team members understand information more easily and can enhance the effectiveness of verbal and written communication.

5. Digital Communication

Digital communication involves using technology such as video conferencing, instant messaging, and social media to communicate with team members. Digital communication has become increasingly important in today’s remote work environment. It is important to be clear and concise when communicating digitally in order to avoid misunderstandings. Best practices for using digital communication tools include clear objectives, feedback from teamwork, and establishing clear organizational communication channels so that the effects of poor communication would be at a minimum level.

Effects of Poor Workplace Communication


Effective workplace communication is essential for the success of any organization. When communication breaks down or is inadequate, it can have a significant negative impact on an organization’s productivity, employee satisfaction, and bottom line. We wrote down some effects that can be caused by poor communication in the workplace:

  • Reduced Productivity. Poor workplace communication can lead to confusion and delays in completing tasks. When employees don’t have the information they need to do their job effectively, they may make mistakes, miss deadlines, or waste time trying to clarify instructions. This can result in reduced productivity and missed opportunities.
  • Decreased Employee Satisfaction. When employees feel that they are not being heard or valued, it can lead to decreased job satisfaction and morale. Poor workplace communication can create a culture of distrust, where employees feel that their opinions and ideas are not respected or considered. This can lead to low employee engagement and high turnover rates.
  • Increased Conflict. Inadequate communication can also lead to conflict in the workplace. When team members are unclear about their roles or responsibilities, or when there are misunderstandings about goals or priorities, it can lead to tension and conflict. This can create a toxic work environment where employees feel stressed and anxious.
  • Reduced Innovation. Effective workplace communication is essential for fostering innovation and creativity. When employees feel comfortable sharing their ideas and opinions, it can lead to new insights and better problem-solving. However, poor workplace communication can stifle creativity and lead to a lack of innovation.
  • Decreased Profitability. Ultimately, poor workplace communication can have a negative impact on an organization’s bottom line. When productivity is reduced, conflict is high, and innovation is limited, it can result in decreased profitability. This can be especially damaging in competitive industries where organizations need to stay agile and responsive to changing market conditions.

In conclusion, poor workplace communication can have a wide range of negative effects on an organization, including reduced productivity, decreased employee satisfaction, increased conflict, reduced innovation, and decreased profitability. To mitigate these effects, organizations should prioritize effective communication strategies and ensure that their employees have the tools and resources they need to communicate effectively. By doing so, they can create a culture of openness, trust, and collaboration that supports their goals and objectives.

Why do teams communicate poorly during meetings?


Lack of Preparation. One of the most common reasons for poor communication during meetings is a lack of preparation. When team members come to a meeting unprepared, they may struggle to articulate their ideas or contribute meaningfully to the discussion. This can lead to long, unproductive meetings where little progress is made.

Dominant Personalities. Another reason for poor communication during meetings is the presence of dominant personalities. These individuals may dominate the conversation, interrupt others, or dismiss opposing viewpoints. This can create an environment where team members feel discouraged from speaking up or sharing their ideas.

Lack of Active Listening. Effective communication involves not just speaking, but also active listening. When team members are distracted or not fully engaged in the conversation, they may miss important information or fail to understand others’ perspectives. This can lead to misunderstandings or misinterpretations of information.

Cultural or Language Barriers.  In today’s global business environment, teams often include members from different cultures or language backgrounds. Communication barriers can arise when team members have different communication styles, idioms, or levels of proficiency in the team’s language. This can lead to misunderstandings or confusion during meetings.

Poor Meeting Management. Finally, poor communication during meetings can result from poor meeting management. When meetings are disorganized, lack an agenda or time limits, or are dominated by a few individuals, effective communication can suffer. This can lead to frustration, disengagement, and a lack of progress on the team’s goals.

In conclusion, poor communication during meetings can arise from a variety of factors, including lack of preparation, dominant personalities, lack of active listening, cultural or language barriers, and poor meeting management. Teams can improve communication during meetings by setting clear agendas, encouraging participation, active listening, and establishing ground rules for respectful communication. By addressing these issues, teams can improve their communication during meetings and achieve greater success in their work.

Improve your meeting communication with isLucid


isLucid bridges verbal information with task management software, allowing team members to focus on the discussion and have organized written information. This helps to make a better decision-making process and keep teams aligned. Information from conversations are being organized in seconds and stored in any chosen task management platform, CRM or ATS. All the meetings become searchable, sharable, and actionable. By using integrated GPT3 notes and tasks are paraphrased and ready to go.

Communication between team members can become clear because of actionable items such as tasks, bookmarks, or meeting minutes. You can also save important meeting information with isLucid and share it with anyone you like – new employee or the one who did not attend the meeting. This helps to save time on keeping in touch with all decisions made during the meeting. With isLucid, organize and access all of your meetings at any time – they are stored for an unlimited amount of time. You can go back to a meeting that happened a long time ago and organize it the they you like or share it with your colleagues.

If you are interested in isLucid digital meeting assistant, get it for MS Teams.

You can also book a demo and get a walkthrough: Book a Demo.


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